If you are interested in serving on the HES PTO Executive or General Board, please complete the nomination form HERE.
You can contact our President, Stephanie Feingold, at
and she will happily put you in touch with someone who has done the role before, who can give you more information on what it involves!
We have listed the positions on the HES PTO Executive and General Boards below with descriptions taken from the PTO By-Laws.
Article VII-Duties of Officers
The President shall preside at all meetings of the Hurlbutt Elementary School PTO, Inc., Executive Committee Meetings, and at all regular and special meetings of the general membership of the Hurlbutt Elementary School PTO, Inc., and shall perform all other duties usually pertaining to the office. This Officer, with the Vice President, shall be responsible for faculty liaison. The President shall review and sign monthly financial statements as received from the Treasurer. The President shall be an ex-officio member of all Committees, excepting the Nominating Committee; shall be responsible for the collection of all job descriptions from the PTO Board members by the May regular membership, and may establish Project Committees and Committee Chairpersons as deemed necessary with the approval of the PTO Executive Committee.
The Vice President shall be responsible for all duties of the President in his/her absence. This Officer, with the President, shall be responsible for faculty liaison. The Vice President shall provide tours of the school as requested and chair the Long Range Planning Committee. The Vice President shall be responsible for organizing a committee to review the governing Bylaws of the Hurlbutt Elementary School Parent Teacher Organization throughout the year, as well as assisting the President in any other areas deemed necessary by the Executive Committee. The Vice President shall be responsible for Hurlbutt Elementary School PTO, Inc. sponsored programs. All such programs shall be consistent with the stated purpose of the Organization.
The Secretary shall keep records of all meetings, assist with administrative responsibilities, and conduct correspondence as directed by the PTO Board including correspondence with the Executive Committee and Board. The Secretary shall be responsible for providing refreshments for membership meetings and
The Treasurer shall receive and disburse, as set forth below, all funds of the Hurlbutt Elementary PTO, Inc.; and keep an accurate account of said funds. The Treasurer shall prepare and submit a proposed annual operating budget and a closing financial statement to be presented to and approved by the Executive Committee and the regular membership at their September meetings, and, upon request of the Executive Committee, shall make a monthly financial report at each regular membership meeting. The Treasurer shall be responsible for filing all tax returns for the Hurlbutt Elementary School PTO, Inc. The Treasury shall be maintained in an account with a Connecticut banking institution. The Treasurer shall be a member of the Philanthropy Committee. The Treasurer of HES and WIS will responsible for coordinating the funds for the Memorial Day Fair. This will include reconciling the receipts from each night of the Fair as well as making bank deposits each evening after the Fair closes.
The Grade Coordinator shall coordinate and supervise four (4) Grade Chairpersons who shall be responsible for all Organization sponsored grade and class activities at the school. The Grade Coordinator shall supervise room parent assignments, Back To School Night, Field Day and such other matters which are proposed by the Grade Chairpersons. The Grade Coordinator shall coordinate, research, book and schedule local education programs that fit within each grade's curriculum.
Communications and Website Coordinator
The Communications and Website Coordinator shall edit, produce and distribute the school newsletter and shall distribute any other material to the general membership as requested by the Executive Committee. The Communications and Website Coordinator shall also be responsible for the maintenance and management of the Hurlbutt PTO Website and other social media.
The Philanthropy Chairperson shall be responsible for organizing a committee, open to the general membership, to ascertain the best possible use of the Hurlbutt Elementary School PTO, Inc. funds. The Executive Committee shall be responsible for making expenditure recommendations at the PTO general meetings. Any proposed significant expenditures shall be subject to approval by the membership.
Board of Education Representative
The Board of Education Representative shall be responsible for attending Town of Weston Board of Education regular and special meetings in order to report back to the Executive Committee and the membership and to express the ideas, concerns, and recommendations of the Organization to the Board of Education.
Affiliate Program Chair: The Chairperson shall oversee affiliate programs with Box Tops, Target, Stop & Shop, Label Daddy, and any other Education Loyalty Programs.
Art & Display: The Chairperson shall be responsible for all PTO art displays throughout the school.
Book Fair: The Chairperson(s) shall be responsible for the coordination of this fundraising event.
Community Service: The Chairperson shall be responsible for coordinating community service projects.
Family Fun Events Chair: The Chairperson shall oversee Family Fun Night and other family events organized by the Hurlbutt Elementary School PTO.
Fundraising Chair: The Chairperson(s) shall be responsible for the coordination of fundraising events.
Garden Chair: The Chairperson shall oversee and maintain the Hurlbutt Elementary School gardens, as well as coordinate summer volunteers.
Learning Resource Center: The Chairperson shall be responsible for organizing all-volunteer activities with the LRC staff and maintaining the parent and professional library.
Lost and Found: The Chairperson shall be responsible for collecting lost items from around the campus and periodically displaying them for all to see and then for disposing of unclaimed items in an appropriate manner.
Membership & Directory: The Chairperson is responsible for coordinating the PTO membership drive throughout the year. These duties will involve working with the District Website Manager to initiate a membership drive prior to the beginning of the school year. The Chairperson shall be responsible for contacting parents or guardians of new Hurlbutt Elementary School students throughout the year. The Chairperson shall work with the other Weston PTOs as well as the District Website Manager in order to produce a HES student directory annually and/or create an online directory. The Chairperson’s duties shall include assisting in the verification of directory information and the design of the directory; coordination of the printing process; and distribution of the directories once printed if necessary.
Memorial Day Fair: The Chairperson(s) shall be responsible for the coordination of this fundraising event, whenever possible with the Chairperson representing the Weston Intermediate School PTO.
School Supplies: This Chairperson shall be responsible for coordinating, ordering, and delivering the beginning of the year school supplies.
School Pictures: The Chairperson shall be responsible for coordinating school photo day.
Staff Appreciation: The Chairperson(s) shall be responsible for all staff appreciation events.
Staff Luncheon: The Chairperson(s) shall be responsible for planning and organizing the staff luncheon at the beginning of the school year.
SPED Liaison: The Chairperson shall be responsible for facilitating communication and understanding between Special Education families and the larger PTO membership. The role is to bring awareness to and support our school community by helping to identify opportunities for inclusion in school-related matters, and to facilitate support for families with special needs at PTO-sponsored and school-related events, if appropriate and requested. The Liaison will also help to identify issues at the District level that the PTO feels need to be addressed, and help to coordinate roundtable meetings, learning opportunities, and social events with District support and participation when appropriate.
Yearbook: The Chairperson shall be responsible for the compilation, sale, and distribution of the School Yearbook.
Wall Calendar: The Chairperson shall be responsible for planning, organizing, and distributing the Wall Calendar.
District Website Manager: The District Website Manager shall act as liaison between the HES PTO and the other Weston PTOs and the web host site technical group for the district Website, ensure data integrity and data privacy for the PTO members on the district Website, work with the Membership and Directory Chairpersons, and initiate a yearly renewal of the web domain name and yearly renewal of the web host site technical group subject to the approval of the PTO membership. This Chairperson will be appointed jointly by the Weston School District PTO presidents and will be filled by a parent from one of the four schools in the district.